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  • June 08, 2018 01:08:19 AM
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A Little About Us

Vtec Solutions, based in Scotland, are pioneers of fleet management and fleet efficiency. They are the UK’s leading suppliers of TomTom Telematics. This blog has industry relevant news and helpful articles.

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  • Annual Regular Membership: 1 Year Term 2019-06-07 19:08:19 (170 days left)
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    WTF!* – Risk Register

    Risk Register   If the last blog made you cover your eyes or head towards a stiff drink, relax.  This bit is much less frightening. In […] The post WTF!* – Risk Register appeared first on Vtec Solutions.

    Risk Register

     

    If the last blog made you cover your eyes or head towards a stiff drink, relax.  This bit is much less frightening. In fact, we’re here to tell you how we work with data to help you come up with a strategy, reduce your risk and potentially lower your insurance premiums too.

    Check out your personalised risk register now.

    Part of the FLEETiQ process at Vtec Solutions is to identify areas that are a weakness in each business.  This is initially done by creating a Risk Register as shown below which highlights the areas which need immediate attention.

    Vtec Fleet Productivity Roadmap Risk Register

     

    Risk

     

     

    Probability

    (P = 1-9)

     

     

    Impact

    (I = 1-9)

     

    Score

    (P x I)

    Purchase cheapest system available 9 9 81
    Don’t utilise telematics properly 9 9 81
    Ignore the driver behaviour data from telematics 9 8 72
    Used only as a “dot on the map” 9 7 63
    Don’t use to benefit insurance costs 9 9 63
    Insufficient and ineffective delegation 7 7 49
    Failure to change (systems/behaviours/processes) 7 6 42
    Failure to work with Drivers to lower costs 7 6 42
    Insufficient clarity of Key Performance Objectives 6 7 42
    Insufficient engagement from significant stakeholders 6 6 36

     

    The last risk above is “Insufficient engagement from significant stakeholders” which completely changes if meaningful data can be provided to achieve set objectives. Once you get people on board with your business objectives you can start to engage your stakeholders with what that means for them.

    We know that finding your way around your telematics is a steep learning curve. When you first invest it can feel as if your new system is the answer to all of your challenges, but that isn’t always the case.  Learning to make it work for your business means identifying the areas where it can be most effective and lead to lasting change. You might have read this guide and wondered where on earth you need to start.

    That’s why we devised the risk register. It allows us to be a second, more specialist pair of eyes on your business and fleet management. We can help you to devise a road map that helps you to improve efficiency.  The risk register also highlights issues that you can deal with straight away.  That can help you to improve safety but also see the benefits immediately.

    Contact us today to let us talk you through the risk register and where can you can make immediate changes.

     

    The post WTF!* – Risk Register appeared first on Vtec Solutions.


    WTF!* – Personal Liability

    You are unaware of Director Responsibilities Forgive us, this one could get scary if you’re not prepared.  Are you aware of the guidelines for health & […] The post WTF!* – Personal Liability appeared first on Vtec Solutions.

    You are unaware of Director Responsibilities

    Forgive us, this one could get scary if you’re not prepared.  Are you aware of the guidelines for health & safety offences and corporate manslaughter cases?

    No? Brace yourself. You might think that you know all about health and safety legislation. After all, it’s been around for a good few years now.  However, the Corporate Manslaughter and Corporate Homicide Act has been in force since April 2008 and it’s scary how many directors remain blissfully unaware of what it means for their business.  The Act doesn’t add anything to existing health and safety law, but it changes the way that evidence is looked at if you’re prosecuted for a health and safety offence which has resulted in a death. If the Court believes that you don’t take health and safety seriously you could find yourself in serious trouble. Are you part of a culture that promotes safety or do you push it aside to get the job done more quickly?

    Whilst the corporate manslaughter laws don’t allow for individuals to be prosecuted, gross negligence manslaughter laws do. That could land you in prison.

    Why is this important?

    • The Courts are taking a prescriptive approach – they’re not interested in excuses.
    • The criteria for establishing the scale of ‘fault’ is stricter & better defined – a corporate manslaughter charge can result from any health and safety breach that causes a death.
    • Upper limits of fines dramatically increased – fines are now unlimited.
    • Scale of fines directly linked to turnover and they’re meant to hurt.
    • Custodial sentences more likely & more severe in gross negligence manslaughter cases.
    • The Court can order you to publicise the conviction. Imagine telling your customers that your health and safety breaches killed someone.

    There are also aggravating factors that could increase the penalties.  These can be anything from a failure to adopt recognised industry standards to signs that you were made aware of a potential problem.  If you’re putting profit before safety you could find yourself in very serious trouble.  So far the fines have ranged from £10,000 up to £4 million.  Individuals have faced fines of 50% of their weekly salary right up to 18 months in prison.

    What does this have to do with telematics?

    Your telematics can act as your early warning system.  A judge won’t want to hear that you had telematics but didn’t spot a potentially fatal problem because you weren’t using it properly.  Your data can tell you when your vehicles are being driven dangerously. You can change routes to help your drivers avoid getting angry and frustrated because they’re stuck in a traffic jam.  It can even help you to identify drivers who might be struggling.

    When you manage a fleet you’re sending potentially lethal weapons out on the road every day.  When the stakes are that high, don’t you think it’s time you paid attention to the data?

     

     

    The post WTF!* – Personal Liability appeared first on Vtec Solutions.


    WTF!* – Strategy – Do you have one?

    Have you been paying attention so far? Don’t worry, there’s not going to be a test. Hopefully you’ll already have learned that good leadership is essential […] The post WTF!* – Strategy – Do you have one? appeared first on Vtec...

    Have you been paying attention so far? Don’t worry, there’s not going to be a test. Hopefully you’ll already have learned that good leadership is essential to making telematics work.  If you’ve developed a vision for your business and where you want it to go, we’re hoping that you’ve also devised a strategy to make it happen.  You have? Excellent.  Does it include a comprehensive fleet strategy? What do you mean no?

    Download your free copy of WTF – Why Telematics Fails today!

    We’ll forgive you if you’ve been focusing on higher level strategy.  If you’re an overworked fleet or transport manager, we understand.  However, using your telematics properly will free you from spending all of your time dealing with those day to day tasks.  Things like devising routes and transferring the information to your vehicles by cutting and pasting between different systems that won’t talk to each other.  You can even download data whilst vehicles are still on the road. The nightmare of scheduling when you don’t know how many hours your drivers have already done can finally come to an end.

    What does that mean for your strategy? Well, it means that you’ll finally have time to come up with one.  We’re sorry if that means you have to go to meetings with the rest of the management team. Actually, you probably do that already, but getting involved in strategy means that they’ll be less pointless.  Having a clear strategy means that you can set objectives and decide what data you need to monitor to meet them.  Sound good? We thought so.

    You might be wondering where you start with fleet strategy if you’ve never had the time for one before.  Here are the key areas that we think you be measuring in terms of performance:

    • Capacity

    Are vehicles being used to their full capacity? If not, what’s causing the downtime?

    • Utilisation

    Start by analysing previous performance and learn to be adaptable to changing circumstances.

    • Optimisation

    Fleet telematics can help you to optimise your routes, improving efficiency in expenses and improving the customer experience.

    • Automation

    Telematics offers a wealth of features that help you to automate your daily tasks – are they being used fully?

    • Digitisation

    Digitised data means more secure data storage and less lost paperwork.

    • Integration

    Are your systems fully integrated? Your telematics could be communicating with accounts, purchasing and stock management to name just a few.

    Looking at each of these areas and how your telematics can improve performance and make your business more streamlined and competitive.  In tough economic times that could help you to spend less and achieve more. Your telematics system won’t have been a waste of money if it helps your business to weather the storm.  Download your free copy of WTF – Why Telematics Fails, to find out what else you might need to change to make your telematics work for your business, or contact us to arrange a free no obligation consultation.

    The post WTF!* – Strategy – Do you have one? appeared first on Vtec Solutions.


    WTF!* Insurance Claims profile not what you hoped?

    Should you be surprised as you have ignored the data! We know that one of the things that sold you on investing in telematics was hearing […] The post WTF!* Insurance Claims profile not what you hoped? appeared first on Vtec Solutions.

    Should you be surprised as you have ignored the data!

    We know that one of the things that sold you on investing in telematics was hearing about the insurance discounts. You’ll have been told that you could save an average of 15% off your insurance bill across the whole fleet.  Where do I sign?

    DOWNLOAD YOUR WTF!* GUIDE NOW

    Now, we don’t know what your experience of insurers is. Maybe you think that they just tick the box to say that you’ve invested in shiny new telematics and automatically add the discount.  Sadly, the insurers that we know don’t work that way.  They like to see actual results.  You might get a bit of credit for investing in the first place, but as the months and years tick by they’ll expect to see some benefit.  If your claims profile isn’t improving despite using telematics, alarm bells will ring.

    So let’s look at the background.  Which insurance cycle do you prefer?

    • Better driving behaviour vs poor driving behaviour
    • Less speeding vs endemic speeding
    • Small number of accidents vs increasing accident count
    • Low/No insurance claims vs High Claims
    • Reduced Insurance Premium vs Significant increase in Insurance Premiums

    When it comes to renewal time your insurers will start to look at any current claims along with the data on road performance and driver behaviour.  This is not rocket science!  A leading insurer said, “We are actively looking at our clients to manage road risk.  The more responsible clients have strategies in place to manage driver behaviour which has a positive effect on Insurance Premiums.”

    You might not be able to control the number of accidents, but your telematics can help you to identify the potential causes.  If you’ve found that excessive speed was a factor in a number of accidents, you can monitor it. Why are your drivers going too fast? Are they speeding because they’ve been stuck in a traffic jam? Perhaps they’re at risk of missing delivery deadlines because they don’t have an optimised route?  The data won’t tell you the root cause but it will point you in the right direction.  Then you can take the lead in looking at the underlying issues.

    Of course, you might be focusing on your oppressive insurance bill and we wouldn’t blame you. However, identifying the causes of accidents can have an added benefit.  Are your drivers having accidents because they’ve fallen into bad habits or could they be suffering from stress? A stressed or overtired driver will make mistakes that could lead to more accidents and that’s the last thing you need.  Using your telematics data properly allows you to identify a problem then get to the cause.  When that becomes part of your culture you can reduce the number of accidents and resulting claims. Then you’ll really see your insurance premiums start to come down.

    Download your free WTF!* guide now to find out how to get this in check today.

     

    The post WTF!* Insurance Claims profile not what you hoped? appeared first on Vtec Solutions.


    WTF!* – Leadership

    Are you using your telematics system as a dot on the map? Download our free guide to find out why you need to lead from the […] The post WTF!* – Leadership appeared first on Vtec Solutions.

    Are you using your telematics system as a dot on the map? Download our free guide to find out why you need to lead from the front if you want to see real results.

    What do you use your telematics system for? What is its primary function?  Or if you are looking to purchase telematics what do you plan to use it for? You can use your telematics to assess a wide variety of different data, so what are you going to monitor?  Will you be looking at any of these?

    • Speeding?
    • Harsh Braking?
    • Harsh Steering?
    • Fuel Consumption?
    • CO2 emissions?
    • More efficient routing?
    • Reducing maintenance costs?

    When we ask these questions we get a wide variety of responses. The honest answer is normally – “we use it as a dot on the map to see where our vehicles are!” We appreciate the honesty but it still comes as a bit of a shock.  Do you really want to spend potentially thousands of pounds on a telematics system just to see the position of your vehicle?  How will that get you a return on investment?

    Telematics can bring you data on virtually anything to do with your fleet.  We know that it can seem a bit bewildering to begin with. There’s so much to choose from that you don’t know where to start.  Perhaps you started with tracking vehicles because it was easy to use and helped you to locate the nearest vehicle for a new job. Then you get stuck. What do you want to implement next?

    Your business objectives

    Put simply, your telematics can help you to achieve your business goals.  We’re willing to bet good money that your accounts are analysed closely to identify potential savings and how the business has performed against your financial objectives. So why don’t you apply the same approach to your telematics?  Starting the process often means going back to look at your goals and challenges.  Where do you spend the most money on your fleet? Is there an issue with down time for unscheduled maintenance or do you find monitoring staff performance a challenge?

    Go back to basics and consider what you want to achieve, then find out how your telematics and the data it provides can help. It’s not rocket science.

    Take the lead

    Let’s be blunt. Your employees don’t care how the latest new system performs.  They don’t care about your goals as long as they still have a job.  If you want your staff to start collecting and analysing data in a new way, you’re going to need to lead from the front. Sell them the benefits and show them how it makes their life easier. If you don’t have a vision for your business’ future, you need one. More than that, you need to get your employees on board.

    Want to know more?  Download your free WTF!* guide now

    The post WTF!* – Leadership appeared first on Vtec Solutions.


    WTF!*

    *Why Telematics Fails You may be wasting time and money! If you’ve already purchased a “tracking” system at a considerable cost you’ll have heard all about […] The post WTF!* appeared first on Vtec Solutions.

    *Why Telematics Fails

    You may be wasting time and money!

    If you’ve already purchased a “tracking” system at a considerable cost you’ll have heard all about the miraculous benefits it can bring to your business.  But are you sitting there wondering when this transformation is going to occur?

    DOWNLOAD WTF!* NOW

    If you are, we’re willing to bet that the system isn’t being used to its full potential.  Your system provides various different types of data that can help your business to become more efficient if you use it properly.  The thing is, that’s a big if.  The businesses who’ve taken the data and used it well are already seeing the benefits. What did you do?  You didn’t use it!

    We’ve heard every excuse in the book when it comes to clients who didn’t make good use of their data.  The usual excuses/reasons for this are:

    • We don’t have the right resources to look at the data.
    • The Transport Manager is a busy person who doesn’t have time to look at the data.
    • Surely it must be someone else’s job to do all this?
    • We have only had time to scratch the surface and know it can provide more. We want to see everything it can do before we use any of the data.

    Do any of these sound familiar? The truth is that when you use your telematics data properly it can play a significant role in improving fleet productivity.  However, merely investing in telematics is no guarantee of achieving results.  If you’ve already invested in telematics you know what the potential benefits are. But they don’t happen by themselves.  Like any other tool that you use in your business, the purchase is only the beginning.  We know that you’ve invested telematics and budgeted for improvements, however we’re still hearing tales of frustration and disappointment.

    Telematics investment delivers only the potential for improved fleet performance.  It can be easy to view your purchase as a one off, but it doesn’t work that way.  Getting the best out of your telematics system is an ongoing process which needs attention. If you buy expecting automatic miracles you’ve wasted your time and money.  If you use the data to improve your fleet performance, ultimately your business results will improve.  What return on investment do you think you got from the last system you purchased?

    If your results have been disappointing in the past, we’re here to do something about it.  Find out what other WTF!* moments you might be having by downloading our harsh but true reality check e-book.

    The post WTF!* appeared first on Vtec Solutions.


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