Onestop IT Solutions provides IT services to your business. Established in 2003, OnestopIT has grown to a staff of 9 with 3 offices covering Edinburgh and Glasgow. The team offers IT support, IT strategy, IT security and IT compliance support. At Onestop IT we care about understanding the specific needs of your organisation and translating these needs into action plans to support and develop your business.
As we outlined in last week’s blog post, cloud accounting is one of the key components of getting results and making informed business decisions. In today’s article, we’ll take a closer look at how cloud accounting works and what its most important benefits are. Because no technology is perfect, we’ll also consider the potential pitfalls Discover more The post Why You Should Move Your Accounting Into the Cloud appeared first on Onestop...
As we outlined in last week’s blog post, cloud accounting is one of the key components of getting results and making informed business decisions. In today’s article, we’ll take a closer look at how cloud accounting works and what its most important benefits are. Because no technology is perfect, we’ll also consider the potential pitfalls of using cloud-based accounting software and what you can do to minimise these risks.
Cloud accounting simply refers to accounting software that is stored on remote servers – the cloud – and accessed via an internet browser by its users. This is in contrast with traditional accounting software that is installed on individual endpoints. We’ve spent a great deal on this blog in the past talking about the many benefits of cloud computing, and many of these are similar to those related to cloud accounting, too. Read on to discover the biggest perks of cloud accounting.
When you use software that needs to be installed on individual computers, there are associated fees and time involved in getting these up and running. You’ll have to purchase the license outright and potentially even invest in additional hardware like servers. This means you have to commit to your accounting software for a long time and jump through hoops when you grow and need to give more people access to your records.
In contrast, cloud-based software is flexible and the pricing structure is simpler. First of all, you’ll be charged for a monthly or annual fee instead of a high upfront licensing fee. This means you aren’t locked into a long term commitment. You can also easily grant new people access to your records without having to install the software on their computer or buy even more licenses and/or hardware. All this means that cloud accounting is also usually the more affordable road to take.
One of the biggest advantages for cloud-based accounting software is the fact it helps to automate much of the tedious, repetitive data entry typical to traditional bookkeeping. With cloud-based accounting, the software automatically updates your client information and it’s much faster to draft up, send and track the payment of invoices.
With a SaaS accounting suite, there’s no need to download software updates since you access your records via the internet. This means you’re always working with the latest, and therefore safest, iteration of the software. This is significant since so many people fail to regularly update software installed onto their work computers.
Because cloud accounting software is updated in real-time, you’ll also always have the very latest figures in front of you. This will allow you to have the clearest possible view of your company’s financial standing and you can make accurate business decisions accordingly.
As we’ve talked about on this blog numerous times, cloud computing and flexible work go hand in hand, allowing your staff to have access to the information they need anywhere they are. This also makes collaboration between office-based and remote team members much easier.
Similarly, cloud accounting makes sharing financial information with all relevant parties much more straightforward. There’s no need to download data to pass onto them and for them to then upload it before they can view it. Instead, you can give everyone who needs it their own login details to the online suite so they can see the necessary figures in real-time.
Another upside to working with cloud-based accounting software is the better cybersecurity it offers. With traditional accounting software installed onto individual computers, your financial data would be compromised as soon as that computer fell into the wrong hands. In contrast, cloud accounting suites have more layers of cybersecurity as you’ll have to log in to get access to the accounts and because they utilise additional safety measures like encryption, anti-malware and firewalls. You’ll also benefit from the automatic data backups cloud accounting suites offer.
As of April 2019, most companies have been legally required to submit their tax returns digitally. This means you can no longer manually input the required information using the HMRC self-service portal. Instead, information is sent automatically via digital tools, leading to greater accuracy.
This means keeping your records digitally and using accounting software to send these to the HMRC for all companies with an annual turnover higher than £85,000. Cloud accounting makes the whole process easier by automating much of the work, making updating your records from anywhere easy and giving access to anyone who needs it.
As we mentioned at the start of this article, no technology is perfect, and cloud accounting is no different. The first potential pitfall of cloud computing is the fact that you need an internet connection to access your accounting suite. While this means you can usually access files from anywhere, this is only true when you have a good connection. The way to deal with this is to have a good plan in place of what to do if you can’t access your accounting tools on any given day.
Arguably the biggest concern people have about moving key parts of their business into the cloud is that this means their business intelligence is in the hands of another company. This poses two potential threats: first, that your vendor disappears, and secondly, that they can’t keep your data safe from cybercrime aimed towards them.
To prepare for the unlikely event that your vendor disappears overnight, you should have a contingency plan in place that addresses getting access to your data. As for the security of cloud software providers, there’s usually no need to worry: large providers of cloud accounting software are able to invest in cybersecurity measures more sophisticated than those afforded by small businesses.
That being said, a data breach is always possible when your data lives on the internet. However, when you compare this to the security risk posed by lost and stolen computers with accounting software installed onto them, a truly successful data breach targeting an accounting software provider seems much less likely.
All in all, cloud accounting software is the safest and easiest option.
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As you might have noticed on our blog in recent months, we’ve moved to a model where every month we focus on a different aspect of business. October was all about getting more business through marketing and November focussed on IT security and the role this plays in the everyday running of your small business. Discover more The post Meet Our New Business Vertical: Technology & Pulling Results appeared first on Onestop...
As you might have noticed on our blog in recent months, we’ve moved to a model where every month we focus on a different aspect of business. October was all about getting more business through marketing and November focussed on IT security and the role this plays in the everyday running of your small business.
Now that it’s December, it’s time once again to shift focus to another important aspect of running a successful small business. This vertical is, simply put, all about the business of getting paid and getting results. We call it technology and pulling results. Want to learn more? Keep reading.
Technology and pulling results focusses on making informed business decisions and making sure you get paid accurately and on time. As we see it, the two most important tools of technology and pulling results are cloud accounting and data analysis. These tools will help streamline the everyday running of your business, help you make business decisions based on facts and figures, save you money and make sure your accounts are in order – after all, when it comes to small businesses, cash flow is king.
We’ve talked a lot about the benefits of cloud computing on our blog in the past, especially when it comes to running a successful small business. Storing your files and applications in the cloud means greater flexibility and scalability, with staff being able to easily collaborate wherever they are. But cloud computing has many benefits to accounting, too, starting with invoicing.
Proper invoicing is a key part of running any business, ensuring consistent cash flow and fewer accounting-related headaches. While in the past, businesses had to rely on paper-based invoices that had to be sent out by post and could easily get displaced, doing your invoicing online has simplified things a great deal.
And to make things as easy as possible for you, we recommend you move your invoicing to the cloud. This means you’ll find your invoice templates all in one place where you can easily edit and send them to clients, tracking their opening and payment. This way, the whole process of invoicing will be easier and partially automated.
You’ll also have all of the invoices you’ve sent conveniently stored in one location accessible from anywhere for future reference. Cloud accounting means there’s no more ambiguity when it comes to invoicing – you’ll have much better visibility of what you’re owed and your financial standing as a whole. This will help you make more informed business decisions.
Some of our favourite cloud accounting software products include Xero, Sage and Quickbooks. If you’re interested in learning more about cloud computing, we have more articles coming out on this subject in the next two weeks.
Business data analytics is the other key part of technology and pulling results. It’s key to business innovation and making decisions about your company based on facts. Additionally, business analysis can help you improve customer satisfaction and cybersecurity, among other things.
Some of the most powerful ways to use data analysis for business performance management include data mining, text analytics, business insight and data visualisation. Data mining goes through large amounts of data using AI, databases, machine learning and statistics to detect trends and patterns for use in your business decision making. Business analytics like this can be used for things like content filtering, customer relationship management and fraud detection.
Meanwhile, text analytics processes unstructured text, deriving conclusions based on patterns and trends within. These could then be further analysed using statistics and machine learning. Text analytics is used in your email’s spam filter that looks for wording common to malicious emails. Text analytics can also be used for things like finding common phrases in your customer reviews.
Data visualisation is simply the displaying of data gathered through text analysis or data mining in a visual form like graphs and tables. This makes the data easier to digest, meaning that key decision-makers in your business can understand trends relating to your company and field as a whole at a glance. Business insight is similar, transforming data into actionable insights about trends for tactical decision making.
Without business analytics, you’re left in the dark, unable to make educated decisions about your business. As you might have gathered from the above, chances are that you’ve already used business analytics to your advantage in the past, even if you’ve not done this consciously. Anyone who uses something like Google Analytics to see what pages of your website are getting the most traffic or who’ve made business decisions based on past sales figures has used business analytics.
But if you want to make the most of the data you have on your business and its customers, you’ll need to take a more tactical approach to business analytics. This can mean many things depending on how much money and manpower you’re willing to devote to analytics. It could just mean giving analytics as an additional task for someone proficient in Excel, investing in some business analysis tools and/or hiring a specialised data analyst to join your team for business reporting.
The aim of our technology and pulling results vertical is to empower small business owners to have greater visibility into how their company is performing, highlighting opportunities for further growth. To find out more about how you can achieve this, tune in for more blog posts on these subjects in the next few weeks.
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In our blog posts this month we’ve talked at length about all the different threats your business networks are facing today. It’s becoming increasingly clear that traditional antivirus solutions are struggling to offer full protection against these new threats. If your business security still relies largely on an antivirus solution, it’s time to consider your Discover more The post Get Next-Gen Protection For Your Endpoints With SentinelOne appeared first on Onestop...
In our blog posts this month we’ve talked at length about all the different threats your business networks are facing today. It’s becoming increasingly clear that traditional antivirus solutions are struggling to offer full protection against these new threats. If your business security still relies largely on an antivirus solution, it’s time to consider your options. You could either add another level of security to your business or even fully replace your antivirus with something else.
In our opinion, this “something” should be an intelligent endpoint protection product. Our recommended solution for this is SentinelOne. This product uses machine learning to detect cybersecurity threats of all kinds, providing more comprehensive protection than your antivirus software. Read on to learn more about this product and why it’s our recommended endpoint security solution.
To quickly summarise what we’ve covered in this month’s articles, traditional antivirus solutions recognise cybersecurity threats based on the signature that infected files have. This means that a solution like this is only effective against known offenders that execute attacks through malicious files.
However, hackers have learned to take advantage of cybersecurity blindspots very quickly, before software developers have had the chance to patch these up. Attacks like this are known as zero-day exploits. Additionally, cybercriminals no longer require the Trojan horse of an infected file to get access to your network in order to wreak havoc and steal your data. With fileless attacks, there is no signature an antivirus programme can detect.
Antivirus products got the form they still take today in the 1990s. Meanwhile, cybercriminals have been developing more sophisticated attack tactics for more than two decades. To say a lot has changed in the general IT landscape during this time would be an understatement. With the widespread adoption of laptops, tablets, wearable tech and smartphones as well as remote working and BYOD policies, businesses now have more endpoints that need protection than ever before.
Antivirus software has to be separately installed onto each and every one of these endpoints. What’s more, they need to be updated religiously to offer protection against the new threat signatures added to antivirus databases every day. This means that antivirus is no longer a very user-friendly or effective solution to your cybersecurity needs.
SentinelOne is an easy-to-use, intelligent endpoint security solution that offers comprehensive protection to all your business endpoints. The core goal of the company is to stop cybersecurity threats at the endpoint before they have a chance to spread to your wider business network.
SentinelOne is effective against both file-based and fileless attacks and uses both static and behavioural AI for the highest level of protection possible. It’s scalable and offers both cloud-based and on-premise management, making it very flexible. It’s also the first and only next-generation endpoint security platform to integrate with Windows Defender Advanced Threat Protection (ATP). SentinelOne supports a total of fifteen integrations with other IT security tools, making it easy to add to your existing security strategy.
Like antivirus software, SentinelOne runs passive scans on your endpoints, indexing notable files and looking for signs of suspicion. It then sends metadata about these files to the central server, where files are given a threat reputation score. If this score falls outside the set parameters of your security policy, the file can be deleted.
While antivirus solutions take a signature-based approach to blocking cybersecurity threats, SentinelOne relies 100% on behavioural analysis. It achieves this through its powerful machine learning capabilities. What this means in practice is that SentinelOne is able to understand behavioural patterns and spot ones that suggest malicious intent. This is what the reputation score it assigns to files and fileless processes is based on. This means it’s as effective at recognising fileless attacks as it is when it comes to file-based threats.
Once SentinelOne recognises a threat, it can quickly get rid of the offender and immunise the endpoints in your network against this new threat. It simultaneously restores your endpoint to the state it was before the malware was spotted. This means that SentinelOne is very effective at reducing the downtime that is typically associated with cyberattacks. This way, you can get back to work with minimal disruption while the system repairs itself in the background.
SentinelOne can benefit organisations of many different kinds but it’s especially beneficial for those dealing with healthcare, finance, education and energy as the product was designed with these in mind. It’s also a strong enough solution to replace your antivirus completely. That being said, it’s also compatible with antivirus software, so if you have one you see value in, you can run both at the same time.
What’s more, SentinelOne has full visibility of threats even within encrypted traffic. If encryption is something your business uses, this makes your life easier as you won’t have to encrypt and decrypt information as it travels through your business network. SentinelOne is the only endpoint protection platform out there that has full view of cybersecurity risks even within encrypted traffic.
If you’d like to learn more about SentinelOne and whether it’s the right endpoint security solution for your organisation, get in touch with us. To learn more about the various cybersecurity risks that face your business, have a read through our extensive library of articles on IT security. We publish new articles on a weekly basis covering IT security and strategy as well as business, marketing and more.
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Antivirus presents a vital wall of defence against cybercrime and your business. Without it, your devices could be infected with malware within minutes. That being said, as we touched on in last week’s blog post, a host of new, exceedingly complex and intelligent threats is challenging established cybersecurity solutions like nothing before. With this in Discover more The post Why Your Antivirus Isn’t Enough To Protect Your Business appeared first on Onestop...
Antivirus presents a vital wall of defence against cybercrime and your business. Without it, your devices could be infected with malware within minutes. That being said, as we touched on in last week’s blog post, a host of new, exceedingly complex and intelligent threats is challenging established cybersecurity solutions like nothing before.
With this in mind, it’s becoming increasingly apparent that your antivirus alone isn’t enough to protect your business from advanced threats. That’s why today, we’ll take a comparative look at antivirus and endpoint security solutions. This way, you’ll be able to make an informed decision when it comes to purchasing cybersecurity products for your business. Without further ado, here’s what you need to know about antivirus and endpoint security.
A traditional antivirus product is installed on individual devices and will periodically scan your computer, comparing files or directories against a list of known malware. It recognises malicious files based on a “signature” the specific threat carries. It might also use heuristic methods to detect suspicious patterns of behaviour or file structures even if a threat is previously unknown.
An antivirus programme will scan your computer at scheduled intervals for risks. In addition, you can run a scan on your computer or a specific file, CD or flash drive at any point. It’ll remove any malicious code it finds and gives you an overview of the health of your device.
With over 60,000 new pieces of malware created daily, antivirus providers have to constantly update their list of offenders to offer comprehensive protection. This means your antivirus is only as strong as its latest update. If you don’t download uploads as soon as they become available, your device is more likely to be infected.
As we talked about in last week’s article, with the rise of new threats like fileless attacks and zero-day exploits, antivirus alone isn’t enough to protect your business. In fact, traditional antivirus catches only about half of malicious threats. As an antivirus programme is only as strong as its latest update, it relies on users vigilantly updating their software. This becomes more problematic the more devices are connected to your business network as forgetting to install the latest updates on your devices is very common.
Recently, a new breed of antivirus solutions has emerged to address many of the issues stated above. Known as next-generation antivirus, these products use behavioural analysis and machine learning to better recognise previously unknown threats. However, even next-generation solutions like this aren’t able to fully account for human ingenuity as they’re looking for specific behaviours rather than trying to recognise new patterns. Additionally, these products don’t offer the comprehensive set of tools that endpoint protection solutions do.
It’s also worth remembering that whether you use a legacy or next-generation antivirus solution, it won’t be able to protect your business data if your endpoint device itself falls into the wrong hands. If one of your team members loses their work laptop or their personal phone with access to confidential information gets stolen, your antivirus can’t do anything to protect your files. That’s why you need a tool offering encryption or remote device wiping to better protect your data.
Simply put, the difference between antivirus and endpoint protection is that while the former secures individual endpoints like laptops, phones and tablets, an endpoint security solution protects your business network as a whole.
Instead of being installed on specific computers, an endpoint protection solution will be stored either in the cloud or on a central server. In addition, endpoint protection products have agents installed on individual endpoints to report back to the central server. This way, you’re remotely protecting all devices with access to your business network. This includes things like laptops and phones as well as more unexpected things like printers connected to the internet of things (IoT).
Antivirus is one aspect of endpoint protection but in addition to this, endpoint security products contain tools like a firewall, whitelisting capabilities, patching, device control, data loss prevention and more. With the help of artificial intelligence, endpoint security solutions can detect zero-day exploits using previously unknown malware and attack types, offering more comprehensive protection than antivirus alone can.
Additionally, the fact that endpoint security products offer remote protection makes them scalable and well-suited for modern workplaces. A product like this will offer you the right amount of support as your team grows.
As endpoint security products are managed remotely, they often allow you to wipe devices remotely. This is a hugely useful feature if one of your business’ endpoints gets lost or stolen. It also means the endpoint protection agents installed on individual endpoints can be updated remotely for the best level of protection possible.
As we already mentioned, having some form of antivirus protection is vital for protecting your devices. That being said, whether you need a straightforward antivirus product for your business is a tad more complex a question seeing as endpoint protection products often have antivirus built in.
In an ideal world, all companies would have access to top of the line endpoint protection with robust antivirus software either built into their endpoint security solution or purchased separately. However, this is not the reality for most small businesses. Windows 10 does come with built-in antivirus protection called Windows Defender, though relying on this alone could be problematic for some organisations – read more about this here. That being said, this protection, combined with a comprehensive endpoint protection solution offers good protection for most small business.
We don’t recommend relying on antivirus alone for businesses for many reasons. While antivirus can be fairly effective in protecting your home network, it fails to offer comprehensive coverage for complex business networks.
That being said, for sole traders or very small businesses of just a couple of people, it might be enough. If this is you, you’ll need to be vigilant about updating your software. If you don’t need advanced features like remote access, network filtering or whitelisting, an antivirus programme could be enough for you.
If you choose to go without an endpoint security solution, you should make sure you have good level of cybersecurity awareness. Additionally, a firewall and an encryption tool can provide another level of protection against data leaks. If you think endpoint protection is the right option for your business, come back for our next blog post to read more about our recommended product for this, SentinelOne.
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The cybersecurity threat landscape has always been one prone to quick changes, meaning that organisations of all sizes have been left to play catch-up. With a host of new, more sophisticated forms of IT security threats gaining momentum and business networks becoming increasingly complex, your traditional antivirus software is no longer sufficient for keeping your Discover more The post Modern Threats To Your Endpoints & How To Avoid Them appeared first on Onestop...
The cybersecurity threat landscape has always been one prone to quick changes, meaning that organisations of all sizes have been left to play catch-up. With a host of new, more sophisticated forms of IT security threats gaining momentum and business networks becoming increasingly complex, your traditional antivirus software is no longer sufficient for keeping your business, staff and clients safe.
In today’s blog post, we’ll go over how these new, sophisticated cybersecurity threats exploit the blind spots in traditional antivirus solutions and your company’s endpoints (desktops, laptops, smartphones and more). We’ll also discuss the two most important things you need in order to safeguard your business against these threats: user vigilance and modern technology solutions.
Modern businesses everywhere are adopting technology policies that help make their staff’s lives easier. BYOD (bring your own device) policies, remote working and cloud-based storage make it easier for your employees to do their job and have all the information they need wherever they are. That being said, these kinds of policies do pose their own cybersecurity risks that need to be addressed. After all, the more endpoints your staff use, the more possible entry points cybercriminals have to your system.
With more and more devices having access to your business’ confidential data, you need to make sure these endpoints are secure against cybersecurity threats. And as your organisation’s technology infrastructure gets more complex, it’s harder to find products offering comprehensive coverage against cybersecurity threats. Clearly, relying on antivirus alone is no longer enough.
Businesses of all sizes are at risk of cybercrime, and it’s arguably small businesses with smaller IT budgets who face the biggest risk. In the event of a data leak, if it’s found that you didn’t do your due diligence to safeguard sensitive data your company has access to, the penalties for this will also be hefty under GDPR.
It’s a common misconception that your antivirus product alone offers sufficient protection from online threats. In reality, new forms of cyberattacks are often able to get around legacy antivirus products. The way antivirus programmes work is by comparing suspicious files and programmes against a list of known offenders. It then blocks these files and programmes if it finds a match in the database. The problem with relying on traditional antivirus products like this, however, is that they are reactive rather than proactive.
These days, cybercriminals no longer need the trojan horse of an infected file to get into your computer network: fileless malware can infect your company’s endpoints without a signature that a traditional antivirus product can recognise. Instead, attacks like this exploit the weaknesses of trusted and legitimate tools that are often installed on endpoints by default, making them hard to spot before it’s too late.
Additionally, so-called zero-day attacks exploit weaknesses in software right when they’ve been discovered, before the developers of the product have time to patch them. Since traditional antivirus can only protect you against well-established threats, it lacks the flexibility and intuition to offer protection from zero-day exploits.
In order to protect you from the latest and most complex cybersecurity threats, your endpoint security solution needs to be intelligent and adaptive. Modern endpoint protection solutions use machine learning to detect patterns of suspicious behaviour and “sandbox” suspicious files and links, opening them in a secure and separate space so that if these links or files are malicious, there’s nothing for them to infect.
Our recommended product for endpoint protection is SentinelOne. This scalable solution offers protection to all your business’ endpoints. It’s effective against threats ranging from the traditional “executables” like Trojans to fileless attacks, spear-phishing emails and more. It uses behavioural artificial intelligence to detect suspicious behaviour and block zero-day exploits.
A host-based firewall can provide an additional layer of protection for your endpoints. Firewalls like this control your network traffic by acting as a kind of gatekeeper for all incoming and outgoing traffic. It inspects the small packets of code all communications across the internet use for signs of malware and blocks suspicious communications. A host-based firewall is installed on individual endpoints to protect them wherever they’re being used – be that the office, home or a cafe.
A good level of cybersecurity awareness among your staff goes a long way to protect you from even the more sophisticated attacks, providing an additional level of security in case anything gets past your cybersecurity solutions. This is important because some 88% of all data leaks can be traced back to human error.
A common issue with endpoint security is that people simply forget to update their applications and operating systems on the devices they use for work. Making sure you download software updates to your devices can go a long way to protect them, as these software updates often contain patches for weak spots in the script that could prove dangerous.
Educating your people on the importance of patches is a good place to start, and you can keep track of updates if you keep an asset register to track your organisation’s endpoints. We also recommend having a BYOD policy that addresses the need for personal devices used for work to be updated regularly with the latest software patches.
You should also make sure you and your employees know some of the telltale signs of phishing and other scams so that you avoid falling prey to them should they get past your cybersecurity system. This includes knowing the tricks cybercriminals use to make emails appear to be from legitimate sources like their bank or even a colleague. It’s also important to recognise promises too good to be true, such as free products, and avoid clicking on suspicious pop-up windows while browsing the internet.
A good way to improve your company’s cybersecurity awareness is by working together towards a Cyber Essentials certificate. Read more about getting certified here.
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Technology has completely transformed the way we do business over the past couple of decades. With quick developments happening in the world of tech all the time, it can be hard to keep on top of the latest updates. In today’s blog post, we’ll go over the many benefits of technology recommended practices around cybersecurity Discover more The post How Cybersecurity & Cloud Computing Support Better Business appeared first on Onestop...
Technology has completely transformed the way we do business over the past couple of decades. With quick developments happening in the world of tech all the time, it can be hard to keep on top of the latest updates.
In today’s blog post, we’ll go over the many benefits of technology recommended practices around cybersecurity and cloud computing for small businesses, from making sure you stay GDPR compliant to happier, more productive staff and improved communication. This way, you can see the wide-reaching benefits of updating your technology to meet the latest standards and following best practices related to them.
Storing important information and applications in the cloud is an increasingly popular option for businesses of all sizes. It allows them to access their files easily anywhere and at any time, but ease of access is far from the only benefit related to moving to the cloud.
Cloud computing and remote work go hand in hand. After all, cloud computing allows your home-based staff to access all the information they need from anywhere. Especially since staff who telecommute report higher levels of productivity, offering the option to work from home using cloud-based tools is an attractive one.
Additionally, since remote work is seen as such an attractive perk by many prospective employees whether they have a long commute or young kids, it can help you attract and retain the best possible team members. Using a fully cloud-based suite like Office 365 makes working from home easier for both you and your employees. It allows everyone involved in a project to see progress in real-time and collaborate seamlessly on documents whether they’re office-based or remote.
Similarly, since cloud computing means you can access your files from anywhere, they are also safer than they would be stored only on your desktop computer. Backing up important files in a few different ways is important to make sure you don’t lose access. Storing them in the cloud should ideally be one of these methods because it keeps your files safe even if your office suffers something like a fire or you lose your computer or external hard drive.
Companies offering cloud storage are of course not immune from cybersecurity threats. However, unlike your small business, these large, often international businesses usually have access to round-the-clock expert threat protection from a dedicated cybersecurity team. It might be hard to put your important information into the hands of a third party company, but storing files with a well-known cloud storage provider still offers better protection than if you were to simply store files on your business’ computers.
The lines of communication are also much clearer with cloud computing, both for remote and office-based staff. There’s no more confusion about which version of a file your colleague should have made edits to since edits can be tracked and accessed at any time, all within a single file that is stored in the cloud.
Additionally, Microsoft Teams, one of our favourite tools within the Office 365 suite, can simplify your workplace chat and emails. This helps you avoid social blunders like accidentally CC’ing the whole office into a private email. When it’s integrated into your internal communications strategy seamlessly, Microsoft Teams can even do away with internal emails completely.
Using a cloud-based customer relationship management (CRM) software allows your staff to serve your sales leads and customers better. It allows them to easily see the lead or customer’s purchases and past interactions with the company easily. This, in turn, helps them serve them faster and more accurately.
Not only that, but all of this information will be safely stored in the cloud rather than disparate computer desktops. This means the information is easily available to your staff wherever they are. It also means it’s not at risk of being lost, accidentally deleted or accessible to crooks who might get a hold of your staff member’s computer in person or virtually through a cyber attack.
The most obvious advantages of strong cybersecurity are around preventing various threats and minimising their effects. The risks of different cybersecurity threats are severe, from losing sensitive data to sizeable sanctions. However, avoiding these things is not all that following cybersecurity best practices can help you achieve – you’ll also be able to run your business better overall.
The primary purpose of cybersecurity is, of course, to keep unsavoury characters from accessing your files. Cybercriminals use a number of methods to gain access to your data, from phishing emails to infected files that lock down your device once they’re opened.
The people trying to access your files could be looking to sell confidential information like your employees’ login details or your customers’ financial details on the dark web to the highest bidder. Or, they might simply want to wreak havoc on a business they dislike. Alternatively, the person behind a data leak could be a disenfranchised ex-employee.
Under GDPR, losing important data is not only disruptive to running your business, but it also comes with hefty penalties. If it’s determined that the leak happened because you weren’t doing enough to safeguard the data you have on your customers, the resulting fines could seriously harm the cash flow of your small business.
Working towards a Cyber Essentials certification is a great way to boost your organisation’s readiness to deal with cybersecurity threats like phishing emails and malicious links in order to stay compliant.
Sometimes data isn’t lost due to something as dramatic as a data leak sprung by cybercriminals. Sometimes, files are lost or rendered temporarily or permanently unavailable by things like being accidentally deleted, a power outage or a lost memory stick.
Whatever the reason is for losing an important file or folder, having a subscription to a data recovery service can help you avoid disaster and get back to work sooner. Using a recovery service like Backupify means you can regain access to your files within minutes.
Keeping your small business up to date with the latest technology can seem like a lot of work, but the positive effects of this stretch far and wide. To help you navigate this fast-changing landscape, we’re actively building a library of expert articles on all things cybersecurity, IT strategy and business over on our blog. We publish articles on industry changes and our recommended digital tools like TitanFltering and Ratings & Review Optimisation on a weekly basis.
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